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Bid Title: Request for Proposal - County Fair Coordinator
Category: Park County Request for Bids
Status: Open

Description:
PARK COUNTY, COLORADO

REQUEST FOR PROPOSALS
COUNTY FAIR COORDINATOR

Park, Colorado intends to contract with an individual or firm for a three (3) year time period with renewal annually. To assist the County Fair Advisory Board with operations, marketing, sponsor prospects, branding and awareness related to the annual County Fair. Candidates should expect to dedicate 4-5 months for this event and the scope of work not to exceed $10,000.00.

PROPOSAL PREPARATION
Interested firms should submit seven (7) copies of their proposal, in a clearly labeled sealed package, no later than 5:00 p.m. MST on March 8, 2021, to the:

County Administration Building
856 Castell Ave.
Fairplay, Co. 80440
Attn: County Manager

Submittals should contain a cover letter, not exceeding two pages, and concise informative responses to each of the selection criteria listed below. Other information may be included in an appendix.

EVALUATION CRITERIA
The selection committee will evaluate proposals based on the following factors:
  1. General background of the individual or firm, available resources, subcontractors, and range of services.
  2. Experience of the individual or firm with similar type venues. Include References.
  3. Experience of the individual or firm with similar types of marketing efforts. Include reference
  4. Ability to provide quality utilization of venue’s facilities and buildings.
  5. Quality of Presentation.

SELECTION PROCEDURE

Based on the information contained in proposals, an interview committee will invite two or more firms into individual discussions to determine which firm could best meet the needs of the County. The interview committee will initiate the negotiate of a contract with the successful firm and make a recommendation to the Board of County Commissioners for approval.

The County reserves the right to contract with more than one firm if deemed appropriate. The County reserves the right to reject any or all proposals received. During the term of the contract, the County may seek proposals from other firms for specific projects when advisable or depending on the scope of work.

Questions should be addressed to the County Manager, Tom Eisenman at 719-836-4203 or . No pre-proposal conference will be held. Thank you for your interest. We look forward to receiving your proposal.

Regards,
Thomas Eisenman
Park County Manager
Publication Date/Time:
2/18/2021 9:00 AM
Closing Date/Time:
3/8/2021 5:00 PM
Contact Person:
Tom Eisenman
County Manager
719-836-4203
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